Privacy statement
Last update on: 07/07/25
This privacy policy is intended to inform you about the data we collect, why we collect it, whether it is shared with third parties, how long it is retained, what rights you have and how you can exercise your rights.
I. Who are we?
Astrea BV, with registered office at Posthofbrug 6/1, 2600 Antwerp, with CBE number 0885.184.584 is responsible for the processing of your personal data.
You can contact us via the following general coordinates:
Tel: +32 3 287 11 11
Fax: +32 3 287 11 12
Email: contact@astrealaw.be
Astrea BV also manages various social media channels, namely its Facebook and Instagram pages, as well as its LinkedIn page. For this purpose, it is joint controller together with Meta (Facebook – Instagram) in accordance with the following policy: https://www.facebook.com/legal/controller_addendum and joint controller together with LinkedIn in accordance with the following policy: https://legal.linkedin.com/pages-joint-controller-addendum https://legal.linkedin.com/pages-joint-controller-addendum.
II. Which personal data do we process?
We process the following personal data for the reasons indicated below:
|
Purpose(s) |
Personal data |
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Customer and file management (legal services)
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All necessary identification, contact, and billing details of clients, counterparties, and third parties (identification and contact details), either received from our client(s) or obtained from databases (such as the CBE).
|
|
Supplier management
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Identification, contact, and billing information
|
|
Contact requests |
Your identification information, such as your last name, first name, phone number, email address, date of birth, and any other information you may provide, as well as technical information such as your IP address, location, and browser type
|
|
Newsletter
|
Last name, first name, and email address
|
|
Office parking management
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Name, email address, license plate number
|
|
Marketing/social media management |
Last name, first name, email address, location, country, and title (if applicable)
|
|
Job application management |
Your identification details and contact details, personal characteristics, education and training, profession and position, family composition, leisure activities and interests, memberships, and, where applicable, your national registration number and any other information you voluntarily provide to us.
|
In addition, we may also process personal data via cookies, if necessary. For more information, please see our cookie policy.
III. Why are your personal data processed ?
We process the above-mentioned personal data for the following reasons:
In case your data are further processed for any other purposes than those mentioned above, we will notify you in advance.
|
Purpose(s) |
Legal basis |
|
Client management |
Execution of an agreement |
|
Supplier management |
Execution of an agreement
|
|
Office parking management |
Execution of an agreement
|
|
Job Application management |
Execution of an agreement |
|
Newsletter |
Consent |
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Marketing (publications, greeting cards, events, etc.), social media management and follow up on contact requests |
Legitimate interest |
|
Legal services for non-clients |
Legitimate interest |
If we were to process your personal data for any purpose other than those mentioned above, we would inform you in advance.
IV. Will your personal data be shared with third parties?
Your personal data may be transferred to third parties in the following ways:
- You give your prior explicit consent (if applicable);
- We are legally obliged to transfer the personal data in the context of, for example, (the prevention of) fraud and abuse;
- In the event of a (partial) transfer of our business activities to a third party;
- We engage third parties to carry out part of the data processing, in which case we ensure that these third parties also comply with this privacy policy (if the third party is a processor). Specifically, your personal data will be shared or may be shared with the following third parties for the reasons indicated below:
|
Third party category |
Reason |
| Law firms, clients, bailiffs, detectives, courts, tribunals, other (administrative) courts and any other (legal) actors, postal and courier services |
Legal services |
|
IT- and software suppliers |
IT, software and hosting services |
|
Communication and marketing agencies, website developers |
Marketing services/ sociale media management |
|
Event organisers and venue managers
|
Event related services |
In the context of the processing of personal data, it may be necessary for these to be transferred outside the EEA, in which case we will ensure appropriate safeguards to protect the personal data. In the first instance, we will check whether an adequacy decision exists and, if not, we will generally apply the Standard Contractual Clauses (of the European Commission).
V. How long will your personal data be retained ?
Your personal data will not be kept longer than necessary. This means that, depending on the purpose for which it is processed, your personal data will be deleted from our files after:
- 10 years after the end of a file, customer, prospect, or supplier relationship;
- 5 years after sending your personal data if you have responded to one of our job vacancies and have not been hired;
- 1 month after a request on our website and if you do not request any additional information or do not become a client;
- For as long as you remain subscribed to our newsletter or any other mailings;
- For as long as necessary for our legal services to our client(s).
Regardless of this period during which we retain your personal data, we will also delete your personal data if you explicitly request us to do so via the contact details above and if there are no exceptional grounds preventing deletion.
VI. What rights do you have?
You have various rights in relation to your personal data, which you can exercise by contacting us using the contact details above. Your request must always clearly state which right you wish to exercise. Please also always inform us in which context we obtained your personal data.
Certain exceptions may apply to the exercise of your rights, such as Article 17.3.e of the GDPR, which excludes the right to erasure if the processing is carried out for the establishment, exercise, or defense of legal claims.
- Access to the personal data relating to you that we process, where applicable, the correction of incorrect/incomplete personal data or the deletion of personal data, as well as – in certain cases – the restriction of the processing of your personal data or the objection to it;
- The transfer of your personal data (which you have provided to us) either by providing it to you in a readable form or by sending it directly to the third-party service provider you have designated;
- If applicable, the withdrawal of any previously given consent to the processing of personal data;
- The submission of a complaint to the supervisory authority (or a supervisory authority of your choice), including if you are not satisfied with the handling of your question or complaint by us (Data Protection Authority, Drukpersstraat 35, 1000 Brussels, contact@apd-gba.be)
- Objecting to the use of your personal data for direct marketing purposes.